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E-signatures: Speeding Up The Approval Process For Sponsorship Sales

Event & conference sponsorship sales are challenging enough. Getting your foot in the door and connecting with prospects takes hard work. And by the time you finally close the deal on your customized proposal, another challenge awaits you: the approval process. 

The traditional method of obtaining signatures (print a form, sign it, scan it, email it, and wait for the customer to repeat the process on their end) can take time and effort, causing delays that impede progress. 

With the advent of electronic quote acceptance, businesses can expedite the approval process like never before. Let’s explore how e-signatures can revolutionize how we secure more quote approvals and unlock the full potential of sponsorship sales. 

What are e-signatures?

Before we dive into the benefits of e-signatures, let’s first understand what they are. 

E-signature definition:

An e-signature is an electronic version of your handwritten signature. It allows you to sign documents digitally, eliminating the need for pen and paper. E-signatures are legally binding in many countries, offering a secure and convenient way to sign important documents without the hassle of printing, scanning, or physically mailing them.

Summary of the history of e-signature technology 

Now, let’s explore the fascinating evolution of e-signatures and how they have revolutionized how we handle paperwork. The concept of electronic signatures dates back to the 1980s, when the rise of computers and the internet paved the way for digital innovation. Initially, e-signatures were met with skepticism and concerns about their authenticity and security. However, with advancements in technology and the implementation of robust encryption protocols, e-signatures have become widely accepted and trusted.

The benefits of e-signature technology

Streamline business processes

Previously, signing a document involved a lengthy and often tedious process. It required what we discussed earlier in the article: printing the document, physically signing it, scanning it back into a digital format, and then sending it via email or traditional mail. This process was not only time-consuming but also prone to errors and delays. With e-signatures, all these steps are eliminated, saving valuable time and resources.

Enhances the security & integrity of the signed documents

Advanced encryption algorithms ensure the signature cannot be tampered with or forged. Additionally, e-signature platforms often provide authentication methods such as two-factor or biometric verification, further bolstering the security of the signing process.

Eco-friendly advantage 

Another significant benefit of e-signatures is their positive impact on the environment. E-signatures reduce deforestation and carbon emissions associated with paper production and transportation by eliminating the need for paper-based signatures. This eco-friendly aspect of e-signatures aligns with the growing global focus on sustainability and reducing our carbon footprint.

Related: “Points For Sustainability: All The Ways Quoter Is the Environmentally-Friendly Choice for Quoting”

Functional for hybrid & remote work

E-signatures have opened up new possibilities for remote collaboration and global business transactions. With the ability to sign documents digitally, geographical barriers are no longer a hindrance. Business deals can be closed swiftly, even if the parties involved are in different parts of the world. Remote collaboration in B2B sales has increased efficiency, productivity, and cost savings for organizations across various industries.

As the world becomes increasingly digital, e-signatures evolve and adapt to meet the changing needs of businesses and individuals. With the rise of mobile devices and cloud-based solutions, e-signatures can now be conveniently accessed and utilized on smartphones and tablets. This accessibility ensures that signing documents can be done anytime, anywhere, further enhancing convenience and flexibility.

In conclusion, e-signatures have transformed how we sign documents, offering a secure, efficient, and environmentally friendly alternative to traditional paper-based signatures. As technology advances, we can expect further innovations in e-signatures, making the signing process even more seamless and intuitive.

How does e-signature help speed up the approval process?

Now that we know what e-signatures are, let’s explore how they can accelerate the approval process for event and conference sponsorships.

Regarding event and conference sponsorships, time is of the essence. The faster you can secure approvals, the more efficiently you can move forward with planning and executing successful events. E-signatures play a crucial role in speeding up the approval process by eliminating manual steps and harnessing the timing of customer intent.

Related: “How To Sell More Sponsorship Packages For Your Event or Conference With Quoter”

Eliminate manual processes

Traditionally, obtaining signatures for sponsorship agreements involved a series of manual steps. From printing the document to mailing or scanning it, each step introduced an opportunity for delays and errors. With e-signatures, these time-consuming processes are removed from your quote-to-cash process. 

By going digital, you can instantly send sponsorship agreements to stakeholders, who can sign them with just a few clicks. No more waiting for the mail to arrive or dealing with illegible signatures. The entire process becomes streamlined and efficient, allowing you to focus on more important tasks related to event planning and execution.

[Editor’s Note: Want to see how Quoter can help streamline your quote-to-cash process? Book a demo to walk us through your workflow.] 

Harness the timing of customer intent

Timing is everything, especially in the world of events and conferences. Capturing the interest and securing sponsorships often requires swift action in response to customer intent. E-signatures allow you to seize these opportunities promptly.

Anytime, anywhere, access to electronically signed documents means that you can strike while the iron is hot. Whether at a networking event or a business meeting, you can obtain approvals on the spot and keep the momentum going. This level of agility and responsiveness can make a significant difference in securing sponsorships from potential partners who value efficiency and quick decision-making.

Get approval on-the-go

We live in a mobile-centric world, where we conduct business from smartphones and tablets. E-signatures embrace this reality, empowering you to get approvals on the go while maintaining a frictionless sales experience. 

You can finalize sponsorship agreements from anywhere with a mobile device and an internet connection. Whether traveling for business or attending industry events, you can stay connected and ensure that the approval process keeps progressing.

This newfound flexibility saves time and enhances collaboration and business agility, giving you a competitive edge in securing sponsorships. You can quickly respond to inquiries, address concerns, and provide necessary documentation without being tied to a physical office space.

By eliminating manual processes, harnessing the timing of customer intent, and enabling on-the-go approvals, e-signatures empower event planners and organizers to secure sponsorships efficiently while creating a customer-centric quote-to-cash approach where everyone benefits. 

How to use e-signature in Quoter

Now that you’re convinced of the benefits of e-signatures for event and conference sponsorships, you may wonder how to implement them in your organization. Quoter is an end-to-end quote-to-cash platform with electronic quote acceptance for streamlining approval processes.

With Quoter, you can easily enable e-signature for contracts and agreements as part of your quote creation and send them to stakeholders for digital signatures. The platform securely stores all signed documents, making it simple to retrieve and reference them when needed. Additionally, Quoter provides real-time notifications, ensuring you’re always in the loop regarding the status of your sponsorship approvals.

But let’s dive deeper into the features and benefits of using Quoter for e-signatures. 

One of the key advantages is the ability to create sponsorship agreements and contracts quickly. Quoter lets you create and duplicate customizable templates, allowing you to tailor your offering to meet the specific needs of each sponsorship opportunity. Whether you’re sponsoring a small local event or a large international conference, Quoter has you covered.

Another noteworthy feature of Quoter is its robust security measures. Data security is essential for sensitive documents like sponsorship agreements; Quoter employs industry-leading encryption protocols to safeguard your documents and ensure they remain confidential.

Lastly, Quoter’s real-time notifications keep you informed every step of the way. Gone are the days of waiting anxiously for a signed agreement to arrive via traditional mail. With Quoter, you’ll receive instant notifications when a stakeholder has signed the document, allowing you to move forward confidently into the next step of engaging your sponsorship customer. 

By incorporating Quoter into your sponsorship workflow, you’ll take full advantage of the speed and convenience e-signatures offer. Say goodbye to paper-based delays and embrace the efficiency of electronic signatures.


It’s about time events & conferences harnessed the benefits of e-signatures for sponsorship plan approvals. By eliminating manual processes, harnessing the timing of customer intent, and enabling on-the-go approvals, e-signatures empower organizations to act swiftly and efficiently to secure sponsorships. 

Quoter provides a seamless quote-to-cash solution for leveraging e-signatures, making it a must-have tool for businesses looking to maximize efficiency and attract more sponsorship opportunities with convenient and frictionless sales experiences. 

Book a demo and unlock the full potential of sponsorship sales in 2023!

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